Finance
Know whether the job actually made money
Compare what you quoted with what the job cost, and see gross profit, margin and variance for every job.
The problem
Revenue is up. Is profit?
Most businesses know what they invoiced and what is in the bank. Few can say which jobs made money, which lost it, and why. Without that, pricing mistakes are repeated.
How Toolbase solves it
Back costing on every job, without a spreadsheet
The quote sets the estimate. As labour, materials and other costs are recorded, Toolbase compares them with the estimate and shows the result for each job, customer and job type.
Capabilities
What you can do with Job Costing
Quoted and actual revenue
See what was quoted against what was invoiced.
Estimated and actual labour
Find the jobs that ran over on hours.
Materials and equipment
Record actual material and equipment costs.
Subcontractors
Include subcontractor costs in the job result.
Sales commission
Commission is counted as a job cost.
Other costs
Capture travel, permits and anything else.
Gross profit and margin
Calculated for every job.
Net profit and variance
See the difference between estimate and actual.
Profitability analysis
Compare by job type, salesperson, customer or period.
Workflow example
Back costing a completed job
- Estimate set
The accepted quote provides estimated costs.
- Costs recorded
Labour, materials and other costs are entered as the job proceeds.
- Job completed
Final revenue is confirmed.
- Result
Gross profit, margin and variance are calculated.
- Learn
Reports show which kinds of job to price differently.
By industry
How different industries use Job Costing
FAQ
Job Costing questions
What is back costing?
Comparing the actual costs of a finished job with what was quoted, to see whether it made the margin you expected.
Do I have to enter costs twice?
No. Estimates come from the quote and actual costs are recorded once on the job.
Can I see profitability by salesperson or job type?
Yes. Profitability can be analysed by job type, salesperson, customer and period.
See Job Costing configured for your business
Tell us your industry and we will show you Toolbase set up the way you work.