Industries · Landscaping
Toolbase for Landscaping Businesses
One platform for enquiries, design quotes, staged projects, crews and profit per job.
The challenges
What gets in the way for landscaping businesses
Every job is different
Quotes depend on site access, soil, levels and materials, so no two are alike.
Weather moves the programme
Rain delays crews and pushes back every job behind it.
Materials and plant are a large share of cost
Soil, stone, plants and machine hire can exceed labour, and prices vary by supplier.
Variations creep in
Clients add to the scope on site and the extra work is never priced.
Built around your industry
Toolbase speaks landscaping
Choosing your industry changes the terminology, fields, pipeline stages, quote structure and dashboards you see.
| Standard Toolbase | In your Toolbase |
|---|---|
| Staff member | Crew member |
| Job | Construction or maintenance visit |
| Product | Plants, soil, stone and paving |
| Site visit | Site consultation |
| Project stage | Design, Earthworks, Hardscape, Planting |
Workflow
From first enquiry to profit, the landscaping way
Each stage carries its own tasks, materials and costs, so you can see margin as the project progresses.
- Enquiry
- Site Consultation
- Design and Quote
- Acceptance
- Deposit
- Earthworks
- Hardscape
- Planting
- Handover
- Maintenance
Staged projects with costs by stage
Plan earthworks, hardscape and planting as stages, each with tasks, materials and crew, and see how each stage performed.
- Project stages and tasks
- Crew assignment
- Variations recorded and priced
- Cost against quote by stage
Industry-specific quoting
Quote landscaping work the way you price it
Build quotes by stage from materials measured by area, volume or quantity, plus crew labour and plant.
Labour categories
- Landscaper
- Labourer
- Machine operator
- Horticulturist
Materials
- Soil and mulch
- Paving and stone
- Plants and turf
- Irrigation components
Equipment
- Excavator
- Skid steer
- Compactor
- Truck and trailer
Fees
- Design fee
- Tip fees
- Delivery
- Site establishment
Dashboards
The numbers landscaping businesses watch
Projects by stage
What is in design, underway and complete.
Margin by project
Quoted against actual.
Materials variance
Estimated against actual material cost.
Crew utilisation
Hours booked by crew.
Variations
Extra work quoted and approved.
Maintenance revenue
Recurring work by month.
Recommended modules
Where most landscaping businesses start
These are suggestions. Turn on only what you need and add modules later.
CRM
Every customer, deal and conversation in one history.
Leads
Capture, qualify and follow up every enquiry.
Quoting
Accurate, industry-specific quotes with margin built in.
Products & Pricing
Your catalogue, labour rates and pricing rules in one place.
Projects
Plan and track multi-stage work from sale to completion.
Jobs
Schedule, assign and complete work in the field.
Job Costing
Quoted against actual, for every job.
Reporting
Dashboards and reports on every part of the business.
FAQ
Toolbase for landscaping: common questions
Can I quote by area or volume?
Yes. Products can be priced by square metre, cubic metre or quantity.
Can I handle variations?
Yes. Additional work can be quoted and approved against the same project.
Does it handle ongoing maintenance?
Yes. Recurring maintenance visits can be scheduled for a customer.
Configure Toolbase for your business
Pick your industry, choose your modules and see your recommended setup in a few minutes.